Business Building Activities

Business Building Activities

Today, I’d like to talk to you about the way you spend your time in your business, especially if you want your business to grow and change. 

I’ll share my current business growth practices as inspiration for you to figure out what yours are. 

I have 20 hours a week that I am available to spend being in business. I basically split that in half, so that I’m spending half my time on income generating activities and then I spend the other half of the time doing things that are going to grow my business. Today, I thought I would just talk about those briefly and maybe prompt you to consider what are your business growth activities.

The Short List

Every day:

  • Email tidy up
  • Invoicing 
  • 5-15 minutes of social media connection/creation
  • Other business admin as it arises

Monday

Course creation 

Tuesday

NetCaring

Wednesday 

Ads and content creation

Thursday

Blog/book writing

Friday

Course setup

So just to be clear, in the 10 hours that I spend on income generating activities, I consider those to be things like seeing clients face to face, delivering group program calls, delivering course calls and doing work for my clients.

To make my business work, in those 10 hours I have to charge a rate so that I make enough money for my week, and then my year. So I have done the calculations to figure out how much I need to earn a year and then I’ve broken that down into how many working weeks I have, how many working hours I have per week, and then how much I need to charge per hour. All of my course prices, group program prices and one to one pricing is set to make sure that I spend my 10 hours a week, and that I make a certain amount of money in those 10 hours.

Depending on your business, those might be different but I’m talking about the activities where I am clear that I’m delivering a service to people, and I’m getting paid for that.

In the other 10 hours, there’s a few things I do every single week. These have changed a bit over time as I learn and figure out what it is that I need to do to grow my business and which activities are the most important. I’m going to talk to you about those now.

Monday

In my business growth activities, I have two hours each day. On Monday, I have one hour for admin, which is sorting out my inbox and doing my invoicing, and any other little admin things that might come up for my business.

LISTEN ON THE PODCAST

That tends to be just enough time for tidy ups.

In the other hour I spend time doing what I call course creation. In that hour, I am creating new course materials for whichever course or group program I’m delivering that week. That tends to be enough time for me to create the content and sometimes do some of the setup of the actual tech part of my course creation. 

It also means that I can work really week to week, I don’t have to have planned out a whole course. If it was a six week course I don’t have to have all of that six weeks of material ready before I go live and sell because I know how long it takes to teach something and I know that I’m capable. I just trust that each week, I’ll be able to look at how much I got through the week before what my overall goals for the course are and just be agile and create the course content the week of the course. Sometimes I might be delivering a course that I’ve taught before, in which case I would review the content from the last time I ran the course and just see what I want to add to it or add new fun resources.

Tuesday

Is my day for what I call NetCaring, which I learned from my mentor, George Kao. That is the act of focusing on my referral network. My other hour is again, just email invoicing and admin stuff and then I have one hour for this thing, net care. I’m pretty sure George has some blogs on his website about net caring where you could read a bit more about it and he definitely has a course about it that I did. 

NetCaring activities can be as simple as connecting with my referral partners on social media, cheer squatting them, sharing their posts on Instagram or sharing their content on my story. It can be reaching out to new referral partners. So, thinking about who are people who have referred to me in the past, can I connect with them and thank them? Also thinking about how I can deepen my relationship with that person? Is there something I can do or share of theirs with my audience, if that makes sense. NetCaring can also be interviewing my colleagues and publishing that as a podcast, or a video interview. Really just working really on relationships with colleagues is my Tuesday activities. 

Wednesday

Is all about my own ads. I have an hour for admin, same again, just invoicing emails, and catching up on little things that just all add up. On Wednesday, I like to focus on checking out my ads and creating more content for my business. So each day in my little admin session, I always like to spend five minutes doing my Instagram posts. That way, when it comes time to do ads, I have something to promote. So Wednesday is ads, and then making a bit more content. I might make a longer video, I might polish a draft of a blog that I wrote another day, or any kind of content creation, making carousel posts for Instagram, all of that.

Thursday

I spend my usual hour doing email, invoicing and admin. And then my business building activity on Thursday is to do an hour of writing. I spent an hour either writing a blog post, editing a draft, publishing it on my blog, and I’m also writing blogs currently with a view to turn them into a book. Sometimes my writing or my creation is more like a how-to video and sometimes my blog is created more with a view towards a book. So this is a really nice easy way to write a book where I basically just write a chapter a week by writing a blog a week. 

Friday

My business building activity is just working on my courses that already exist. So going back and turning any past course into an Evergreen course. Also just cleaning up any systems and processes that I have that aren’t feeling great. For instance, at the moment, when people buy my podcast course, they are meant to be immediately added to my email list but that’s not working, so I would go in, and troubleshoot and fix so that people can get automatically added into the email list and be delivered the information about the course. I often deliver my course live with live calls. And then afterwards, I like to set it up as an evergreen course. So that hour on Friday is all about setting up my courses with Evergreen, and perhaps doing other course focused activities. So similar to Monday was the course prep, then Friday is more of the tech side of the course setup.

The thing with these activities that is different from how I used to run my business is: I used to let my clients fill me up, and then maybe I would get to these business building activities.

What I’ve done now is flipped it on its head so that I put in my business building time first, and then I let clients fill up my calendar after my business has had its turn.

I’m interested in what kind of business building activities you do. 

Have you thought about these? 

Have you committed to them? 

Are they in your calendar so that you do them every week, and if they’re not, I would highly encourage you to do that.

It’s really important to feed and nurture your business and help it to grow. 

I hope this was helpful and I really look forward to connecting with you another time.

If you would like to get these healthy business growth habits going in your business, the Group Program might be for you. Learn more about the Group Program HERE

“I pay my respects and acknowledge the people of the Yuin Nation, traditional custodians of the land on which I live and work. I also pay respect to all Elders — past, present and future.”

Do you just want to talk to me about your business and website?

I’d love to chat. You can book a free chat and we can discuss website set up and all of the other things I mentioned here. We can even set it all up of ryou and save you the headace. 

Go ahead and book a free chat here: 

A course platform inside your own WordPress website: WP Courseware – early honest review

A course platform inside your own WordPress website: WP Courseware – early honest review

Are you ready to create and sell an online course for your business?

And you don’t want a separate tool to deliver it – you want it inside your WordPress website?

I have found a course platform tool called WP Courseware. It’s a plug in that you can add to your WordPress website that essentially puts Thinkific into your own website. 

Sound interesting? 

Another course platform???
Why would I get this one instead of Gurucan or Fresh LMS?

Some people just like having it all in their website. 

Personally it makes me a little nervous. 

What if I put the plugin on and my site crashes? 

Won’t it take up more space and cost more for hosting? 

I hear you. Questions questions. 

Which is why I made this video of me fumbling through WP Courseware in my early days so you can see how easy/hard it is to use and hear some of my pro’s and cons around having this kind of course set up. 

Here you go:

Overall impressions:

I would say that this is pretty easy to use. 

Obviously, I had a couple of issues with display on the Courses page, and I haven’t even set up my payment gateways yet. But I do think this option has promise.  It’s all there and has a tonne of features you will otherwise page much more for like: drip feed, quizzes and more. 

Also, it’s currently on sale with AppSumo for $39USD which is just like 2 months of Thinkific. Bargain. 

My main reservation is

What if it crashed my site?

So I used a whole new domain to practice on. Which kind of removes the benefit of having it all on your site….

I can’t tell you which way you should go but we can chat about your business and what might suit you. Feel free to book a free chat ato talk more about it. 

“I pay my respects and acknowledge the people of the Yuin Nation, traditional custodians of the land on which I live and work. I also pay respect to all Elders — past, present and future.”

Do you want to have a chat with me about online courses?

I’d love to chat. You can book a free chat and we can discuss your business, your course and all of the other things I mentioned here. The team and I can even set it all up for you and save you the headache.

Go ahead and book a free chat here:

How to add new members to Fresh LMS and give them access to courses

How to add new members to Fresh LMS and give them access to courses

Do you have customers who have paid for your course that is now on Fresh LMS, but they didn’t pay through Fresh LMS and now you need to add them, and give them access to their course?

This happened to me when I left Kartra. I moved all of my courses over to Fresh LMS and then I needed to give access to the people who had already paid.

A client of mine wanted to stick with her reliable and known system of taking payment through PayPal so she used this method.

You might want to invoice someone through your regular invoicing system like Xero accounting (or whatever yo happen to use). You would do this if you want to give someone a discount, because Fresh LMS doesn’t current;y have coupons available…

So below is a video explaining how to add members and then give them course access.

I bought Fresh LMS as a lifetime license through AppSumo; have you heard of them? I love AppSumo for these sales on software which are often crazy affordable lifetime versions of products that would othersie be a monthly fee or other great discounts.

Basic Instructions

  • Log in to your Fresh LMS
  • On the left, look for the little heads icon, for Members
  • Click on the button in the top right “Add Member”
  • Add the first name and email of the person. you’re adding
  • Click SAVE
  • Your new member will be the last person on your members list. So go to the last page of your list of members.
  • Click on the new member’s name
  • From the “Select Course” dropdown, choose the course/s you want to give them access to
  • Click the “+ Add” button
  • Now, you should see a button next to the course that says “Add Payment” – click it
  • Fill in the transaction ID – this might be. your invoice number from PayPal or the invoice number
  • Also fill in the date, and the payment mode – you might say “past payment”, “PayPal” or “Xero”
  • Click “Save”

You should be good to go now. 

If your customer has forgotten their log ins you can click the “Resend Verification Email” so they can reset their password. Then they should see their course/s and start learning. 

I hope this was helpful and I hope you have a beautiful day. 

Hit me up with any questions in the comments. 

“I pay my respects and acknowledge the people of the Yuin Nation, traditional custodians of the land on which I live and work. I also pay respect to all Elders — past, present and future.”

Do you just want to talk to me about your online course?

I’d love to chat. You can book a free chat and we can discuss your online course needs and all of the other things I mentioned here. 

Go ahead and book a free chat here:

The 2 things that aren’t so awesome about Kartra

The 2 things that aren’t so awesome about Kartra

I love Kartra!
What’s Kartra?
It’s a super integrated marketing tool that brings together all the bits and pieces like email marketing, sales pages, payment processing, memberships, affiliate programs, video hosting, file hosting and more.
I did a whole video about why I love Kartra HERE.
But there are 2 things that currently bug me about Kartra so I wanted to let you in on those today. Let’s go!

So, yes – Kartra is my favourite toy to play with. It’s more affordable than CLickFunnels and it does all the things, so what are these 2 things that aren’s so awesome about it?

As of September 2019, they are:

  • Calendars
  • Having to work in multiple tabs

1. Calendars

So, Kartra has this cool feature called My Calendars and when they launched I thought “OMG! Another system I can do here in this one place!! Does it get any better?”.

And it turns out, no. Not for me, it doesn’t get better 🙂 because the calendars have a couple of limitations.

They don’t synchronize with each other so you could double book.

NO!!!!

So I contacted Kartra, thinking I was doing something wrong and they told me to simply set the booking to “Pending” then manually go in and confirm people’s appointment or tell them that they will have to choose another time slot.

What is the point of sending them to a calendar to choose a time slot – only to tell them that they have to go and choose another, different time slot?

No thank you.

Also, they are all set in US time and don’t convert very easily.

So, for now, we’re staying with Acuity thank you very much.

The workaround is to use the welcome email that gets automatically sent once someone purchases a session to direct the client to the Acuity booking function. Easy!

It’s all in the video if you want to have a look:

2. Multiple Tabs

The other thing that isn’t awesome about Kartra is the need to create one thing before another. I don’t know if those are the best words to describe what I mean, so let me give you an example.

If I want to create a product, there comes a point where I need to specify which sales page is for this product.

Solution:

Open a new tab, whip up a sales page and use that.

Then it wants a thank you page too!

Solution:

Same – same: in a new tab I make a thank you page then use that.

Similarly, when I want to make a membership, I need to allocate it to sales pages and sometimes a form or some other Kartra asset that isn’t built yet.

Now, this isn’t a real deal-breaker for me because I’m ok with having a few tabs open and switching between them, but it would be really nice if it was a bit more integrated or intuitive or something.

My demo in the video shows the dilemma best.

But don’t get me wrong!

I do love Kartra and totally recommend it at certain points in a businesses life. Comment below with any questions or book a free chat with me to figure out if it’s Kartra’o’clock for your business.